HERE is a LONG Summary of AGM.
Credits to Priscilla.
Annual General Meeting
08/08/2007
Absent with apologies: Lee Hoe Yee Jason
Lim Han Liang Benjamin
Edwin Ang Boon Hwee
What image does ODAC want to portray and identity we must possess?
§ Fun loving
§ Very outdoor
§ Sporty
§ Decisive
§ All rounder
§ Enjoys what we do
§ Fit
§ DisciplinedActivities
§ Skills
Club Rules and Punishment Style
1. Show respect for ICs
2. No taking of lifts in NYJC.Any ODACian caught taking the lift will be punished with 20 on the spot-push ups.
3. ODAC and college collar pins are to be worn at all times when wearing school uniform.
Any ODACian caught without ODAC and/or college pin will be punished with 20 on the spot push-ups.
4. Standard attire: official ODAC T-shirt and dark based shorts (dark blue, black.) above knee, girls are advised to refrain from wearing shorts that are too short.Any ODACian in the wrong attire will be required to do 50 push-ups per piece.
5. Commencement time for Wednesday trainings is 3pm sharp in the correct attire. Please fill your water bottles and visit the washroom before trainings.ODACians who will be late with valid reasons are to inform Ya Ying before 2.30pm. Unless due to last minute decisions, they are suppose to inform before 2.45pm.All ODACians will have to do bridge until the last late-comer arrive. Maximum punishment time is 30 min. This is a deterrent measure.
6. Absentees are required to submit relevant documents of excuse Ya Ying by the next training. Valid documents include Medical Certificate issued by doctors and letter of excuse by figures of authority (eg. parents, teachers), including the contact number and signature of the person certifying the letter. Validity of parent’s letter is considered on a case-by-case basis with the approval by Daniel, Ya Ying and Jeremy.Absentees will be considered as absent without valid reason if document of excuse is not submitted by the next training.
7. Any ODACian who do not turn up for trainings without valid reasons for 3 times will be sacked from the club unconditionally. This includes Wednesday trainings, Saturday trainings and all other official ODAC activities.Only the following groups of people are exempted from Saturday activities: 1. Peer Tutoring 2. OSLE 3. ODACians who have signed up for community service before any activity is announced.Reason being ODAC should not deter ODACians from doings good deeds to help people. ODACians involved in church activities need not turn up for Saturday activities as well.
8. ODACians who are fit to attend school but are not fit to train are still required to turn up for training. They are not required to change into their sports attire. ODACians who still don’t feel well after validity of MCs are still required to turn up for PT as well, but they need not train. (Wai Kwan)
9. ODACians are not allowed to leave training premises before Daniel grants prior permission due to safety reasons. Those who do not abide by the rule will be sacked unconditionally (Yi Qian), this is to act as deterrence. ( We do not expect anyone to go missing in the middle of an ODAC trip.) (Jeremy)(Mr Ong).
ODACians are not required to tuck in their shirts during trainings.
§ Ambiguity to whether ODACians deliberately tuck out or shirt ‘came out’ accidentally. (Hong Hao)
§ Up to personal preference, not an issue at all. (Daniel)
Discipline: no one-fit-all approach (Yi Qian), ICs of the day will impose suitable punishment at during debriefing. Ya Ying and Daniel compliments each other – soft/hard approach.
All punishments are to act as deterrence, hopefully we do not have to impose the punishments.
Goals
§ Various outdoor activities (Hong Hao)
§ Emerge top 5 for Vertical Marathon 2008
§ Overseas TripNote that we have problems with Funding, and the lack of teachers to satisfy the student to teacher ratio (1:12) so we seek your understanding.
§ Organize a major event for the college – night cycling
§ Complete triathlon/ duathlon
Roles of EXCO members
Changes ODACians wish to see, or maintain.
Daniel
Lead by example
Mutual respect
Be more sensitive
Mr Ong: ‘least diplomatic president ever… Some things he said made me feel like smacking him’
Mr Ong: “ Be a motivator”
Jeremy/ Ya Ying
Vice Presidents are not assistant presidents (Mr Ong), VPs should lead the club as well.
Heung Kin
Be more vocal, speak up (Peak Siah), don’t bow when you speak.
Elaine
Go to her if we have any problems – shout box
Act as bridge between members and EXCO, listen to comments/ complains and regurgitate to Daniel. Person will remain anonymous.
Collate a list of 3 biggest weakness from everyone, we’ll open them together at the end of the year to see if we have improved.
Roles of members
Attitude
There is an element of risk in all ODAC activities, are we prepared to take the risk?
Speak up, for healthy communication within the club; if you choose to keep quiet when you’re unhappy, it’ll eventually lead to resentment. Inform EXCO members NICELY if you have any problems with them.
Be more open to comments whether it is negative or positive and do not bear grudges. Reflect on what we have done not incorrectly, during the interview or over the past few months. Face those weaknesses, work on them and strive to improve.
Parent’s approval
ODAC is unlike other CCA, there will be a safety issue in all activities we engage in. Moreover, we’ll be expected to spend a lot of time and effort when it comes to planning of events. We need our parent’s support and approval. Explain to them NICELY and assure them that we will not allow ODAC to affect our studies (anyway we’ll be banned if we do not perform academically). It’ll be even more difficult to gain college’s approval if Mr Kwek receives any complains from parents or teachers.
Ming Jie
Heung Kin/ Yi Qian: show certain degree of defiance, not following instructions, competitiveness, not cooperative
Mr Ong: Ming Jie felt that his efforts and strength are not appreciated, that explains his attitude. He’s not the only one, he is just a more obvious. Under a promise there will be a ‘blanket party’ at end of year if he doesn’t change his attitude at the end of the year, likewise for anyone else.
Upcoming Activities
Triathlon./ Duathlon
Pros:
The need for a major event to push ourselves to achieve something by the end of J1, this is to gain recognition and acknowledgement by the school and the 6th ODAC.
There must be commitment, drive and motivation towards ODAC when it comes to physical trainings, otherwise we’ll be training without a goal.
4th ODAC started badly, only realized reason to train after completing half marathon
Since we can run, why not?
Pass determination to future batches of ODACians.
How else do we challenge our limits?
Cons:
Safety – high causality rate
Pairing
Medical Checkup prior to competition (Hong Hao)
‘Challenging’ as a group, difference in physical abilities (Qi Hui)
We must face this limit.
Farewell
ODAC tradition to plan an annual farewell for seniors. Is it necessary, do we think that they did enough to deserve a farewell from us? But it’ll make them really happy.
Like duh?!!
People planning for upcoming Term activities:
Orientation Trek
Planning starts after OP
Ming Jie (IC)
Zhi Ling
CCA Bazaar
Daniel Tham
Night Cycling
Planning starts after promos
Shaun (IC)
Jun Hong
Stanley
Novell
Overseas Cycling
Straight after Promos (*pending)
Yu Xuan (IC)
Ya Ying
Elaine
Daniel
Other issues
Need for medics
Volunteers for first aid course. App. Cost- $60-80
College will not subsidize
Zhi Ling to get contacts of course providers from Senior Belinda, find out details of the course.
First aid club members not willing to conduct first aid clinic for us, cause seniors actually laugh at them.
People who went for the course can conduct first aid clinic for the rest to ensure that all ODACians at least have to basic knowledge to cope with emergencies.
ODAC fund
Collect monthly club fund of $2 for miscellaneous purposes.
Wind breaker
No need to have a wind breaker. Save up for a water-proof jacket instead. Shelf the issue of singlet /windbreakers for the time being.
Mr Ong’s promise
Look for strength in us and not be so negative towards usJ
Encourage, motivate us people into better human beings, because that’s his job.
Certificate of appreciation if we have done enough; nominate outstanding ODACians for CCA award if he/she has really done enough.
Forgive Mr Ong for the unnecessarily sarcastic and mean comments during interview.
Don’t be put off when Mr Ong starts screaming and shouting at us, say ‘I’m sorry, I’ll work on my weaknesses’ nicely.
-Daniel
update-12:46 AM